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RR Donnelley Postal Affairs Specialist* 2nd Shift in Elk Grove Village, Illinois

Postal Affairs Specialist* 2nd Shift


Elk Grove Village, IL




Candidates require working knowledge of United States Postal Services mailing regulations, proper use of all required USPS forms, the ability to and developing a good working relationship with the local USPS representatives that come on site to verify loads. This individual should have the ability to communicate effectively at all levels and will have exposure with our customers.

RRD is an EEO/AA including Vets and Disabled Employer

Required Skills

  • Must have knowledge of mail services operations, policies, and procedures.

  • Must have good computer skills with Word and Excel spreadsheet programs.

  • Working knowledge of Postal DMM – Domestic Mail Manual.

  • Must have working knowledge and understanding of Mail.Dat files.

  • Uploads Mail.Dat files to USPS PostalOne system using Monticello.

  • Prepares USPS forms including USPS Mail Summary reports, Postage Statements, and other postal forms as needed.

  • Works closely with Accounting to acquire postal checks.

  • Works closely with Sales, CSRs, and Scheduling to have knowledge of customer release and delivery dates of direct mail pieces.

  • Responsible for reporting any problems related to meeting customer release date to Customer Service Manager.

  • Responsible for the storage and retrieval of all mail pieces within the plant.

  • Maintains USPS Job File Records per RRD and USPS Recordkeeping Policies.

  • Acquires USPS Postal Permits for customers as necessary

  • Orders USPS First Class Mail Trucks as necessary.

  • Provides RRD Logistics with load plans.

  • Review job bluelines for USPS mailing compliance per USPS DMM regulations.

  • Acquires Co-Pal and Freight estimates from Logistics as necessary.

  • Reports monthly Mail Quantities to Corporate.

  • Coordinates USPS Postage Transfers between permits as necessary.

  • Provides CSR’s / sales with USPS Container Tracking Reports as necessary.

  • Works with USPS to acquire Plant Load, Co-Pal, and Optional Procedure Authorizations as necessary

  • Maintains a safe and clean work environment for all employees in the department.

  • Other duties as assigned by Postal-Shipping-Receiving Mailing Database Coordinator and Customer Service Manager.

  • The successful candidate will have 1 to 3 years of prior work experience involved with USPS postal regulations, forms, and procedures. They will be required to stay aware of any changes to postal regulations that occur in a timely manner. They must be capable of effectively communicating internally with production staff, management staff, sales staff, and externally with vendors including USPS employees and customers to promote a positive working relationship with our facility.